January 22 – City Council Meeting Minutes


Tuesday, January 22, 2013


The Regular Meeting of the City Council of the City of Olivia, Minnesota, was called to order by Mayor Hilgert at 7:00 p.m.  Members present:  Councilors Terry Kohout, Bernard Johnson, and Mayor Suzanne M. Hilgert.  Councilors Stacie Haney and Al Houdek were absent.  Staff present:  Dan Coughlin, City Administrator; Aaron Walton, City Attorney; and Mary Jo Halliday, Deputy Clerk; Kim Harrier; Public Works Supervisor; Derek Lee, Chief of Police; John Sandgren, Acting Police Chief; Jason Krumheuer, Police Officer; Michelle Jensen, Police Officer; and Aaron Clouse, Police Officer.  Others present: Shelby Lindrud, Editor of the Renville County Register.


Motion by Kohout, second by Johnson:  to approve the Agenda as submitted.  Motion passed unanimously.


Motion by Kohout, second by Johnson:  to approve the following Consent Agenda items:

  1. Regular Meeting Minutes of January 7, 2013
  2. Approve Special Meeting Minutes of January 14, 2013
  3. Committee Appointments
    1. Zoning Board of Appeals – Jeff Kern
    2. Public Utilities Commission – Keith Herdina & Troy Fuoss
    3. Technology Committee – Charles Ridler
    4. Appoint Chief of Police Derek Lee as City  Process Server
    5. January Payables in the amount of $956,667.95
    6. December Check Summary in the amount of $432,280.07

Motion passed unanimously.


Annual Police Department Report

Acting Chief John Sandgren gave the 2012 Year End Report for the Olivia Police Department.

Presentation of Meritorious Service Award

Mayor Hilgert presented Sandgren with a plaque for his outstanding work performed as the Acting Chief of Police from November of 2012 through January, 2013.

Mayor Hilgert also presented certificates to Police Officers Jason Krumheuer and Michelle Jensen in recognition of the additional duties and responsibilities they took on during the 14-month period without a police chief.

Request to Upgrade John Deere Mower in Public Works Department

Kim Harrier explained the current mower (originally purchased in 2002) in the Public Works Department is also used during the winter season at the skating rink to sweep snow from the ice.  Mr. Harrier asked the Council to consider an opportunity to trade-in and upgrade the mower with Kibble Equipment for $21,500.

Motion by Kohout, second by Johnson:  to approve the trade-in and purchase of a John Deere 1545 Series II Front Mower from Kibble Equipment for $21,500.  It was noted the mower had been planned for in the budget and with equipment certificate allocations.   Motion passed unanimously.

Comprehensive Plan Update

Motion by Johnson, second by Kohout:  to adopt Resolution 2013-08, the hiring of the Municipal Development Group, Inc. with the Principal MDG staff being Cynthia Smith-Strack to update the City’s Comprehensive Plan, in an amount not to exceed $17,860.00.  Motion passed unanimously.


No public comments were provided.


Park & Rec Board Meeting of January 10, 2013

Dan Coughlin informed the Council there is a Park & Rec Board Meeting scheduled for February 5, 2013, at 1:00 p.m. at the Olivia Community Center with the Bird Island Trail Committee, a representative with MNDOT, the President of the Twin Cities & Western Railroad, a representative with Bike Minnesota, and others to see if there is continued interest in a regional pedestrian and bike trail between the Olivia and Bird Island communities.

Notice – Morning Coffee with Local Contractors

There will be a morning coffee on Friday, February 1st, 2013, in the Council Chambers for all local contractors including building, electric, excavating, and plumbing and heating.  Darin Haslip, Building Inspector, will have handouts and be available for questions.

General Correspondence

MN Department of Health – Safe Drinking Water Act

Utility Rates Schedule for 2013

(Electric, Water, Wastewater, Storm Water, Capital Reserve Account Fee,

Load Management Credits)

Upcoming Meeting:  Olivia Board of Equalization, April 15, 2013 from 6:00-6:30 p.m.

Fairview Place/RC Hospital Special Committee Meeting, February 6, 2013


Motion by Kohout, second by Johnson:  to adjourn the meeting at 7:48 p.m.  Motion passed unanimously.